Constitution for the Nigerian Studies Association
November 19, 2012
The name of this organization shall be The Nigerian Studies Association, hereinafter referred to as the “NSA” or the “Association.” The NSA is a registered affiliate of the African Studies Association, hereafter referred as the “ASA”.
- The NSA shall be a scholarly, nonpolitical, and nonprofit professional association of all persons interested in Nigerian studies.
- The purpose of the NSA is to
- Promote interest in and scholarly study of Nigeria.
- Provide means for the publication of scholarly research and other materials designed to promote Nigerian studies
- Promote cooperative activities and exchange of information within the field of Nigerian studies.
- Facilitate contact and exchange of information between scholars and scholarly organizations interested in Nigerian studies worldwide.
- Work to promote quality in the Nigerian educational system.
- Advance the application and publication of knowledge acquired in the study of Nigeria for the benefit of society in general and for the educational, scientific and professional benefit of students and scholars of Nigeria; facilitate the distribution of knowledge and understanding of Nigeria and its relationship to the wider world.
The Association shall encourage studies of Nigeria by:
- Sponsoring and or organizing mini-conference(s), sponsoring panels and roundtables and other appropriate forms of scholarly exchange during the Annual Meeting of the ASA and at other times as may be deemed feasible and appropriate by the Executive.
- Holding an Annual Business Meeting during the Annual Meeting of the ASA.
- Acting as a resource center for interested scholars and others seeking information and other material on the Nigeria.
- Endeavoring to facilitate interchange among similar organizations in other parts of the world.
- Maintaining a website and a listserv for dissemination of information about the Association and information that promotes the objectives of the Association as established in the Article 2 (Sections I and II).
- The Board of Directors, Executive Officers and Members of the Association in good standing can initiate and discuss all matters relating to the Association through the listserv.
- Fostering liaison and exchange programs between the Association and scholarly and educational institutions in Nigeria.
- Awarding an annual book prize for the most outstanding original work published on Nigeria in the previous year during the Annual Business Meeting.
Article 3: Membership
- Individuals, institutions, organizations, corporations, libraries, and other scientific, educational or business groups who support the purpose and goals of the association as specified in Article 2, Section I of this constitution shall be eligible for membership.
- No individual or group shall be excluded from membership in the Association on the basis of regional or national origin, religion, political beliefs, gender, ethnic affiliation or sexual orientation.
- Every member shall pay annual dues as set forth in the bylaws.
- Membership dues for institutions, organizations or corporations shall consist of quadruple the amount of individual membership dues.
- Dues are due by February 15 of every year and any member that does not pay his or her dues by that date shall be deemed delinquent for that year, until such a time that the dues for that year are paid in full.
- An individual or organization may pay for a lifetime membership in the amount set forth in the bylaws.
a. Individual members in good standing shall have full rights to nominate candidates for office in the Association, vote for a member and be voted for to hold such offices.
- Members shall be entitled to participate, under applicable rules, in the meetings, programs and other activities of the association.
A Member of the Association may resign upon written notification to the Secretary.
Article 4: Powers
a. The Association shall have power to take all lawful action which is appropriate to the achievement of its objectives, to receive, administer and disburse dues, assessments, and other grants to further its purposes.
- To acquire funds and hold them absolutely or in trust for the purposes of the Association and acquire or convey property, real or personal.
- To publish reports, bulletins, journals, and monographs.
- To collaborate with other organizations in the pursuit of common aims and the purposes herein stated and appoint delegates or representatives to such organizations.
- To establish branches, sections, or divisions, on a regional or functional basis.
- To sponsor projects of research, demonstration, and experimentation
- To engage in such other activities as are necessary for the advancement of the purposes stated in Article 2 and for the furtherance of professional interests.
No part of the net earnings of the Association shall inure to the benefit of, or be distributed to its members, trustees, officers, or other private persons.
The policies and programs of the Association will be determined solely and automatically by its elected leadership, appointed persons, and/or Members in a manner consistent with this Constitution.
Article 5: Organization
- The officers of the Association shall consist of the Board of Directors, the Executive, and the Editor of the Journal, hereafter referred to as “The Editor”.
- The Executive shall consist of a President, Vice President, Secretary, and Financial Secretary.
Section II: The Board of Directors
- The Board shall consist of nine persons – five persons drawn from the general membership, and the President, Vice President, Secretary, and Financial Secretary.
- The Board members may be called “Directors” collectively or “Director” individually.
- The Board shall be headed by a Chair.
- All five non-Executive members of the Board, including the Chair of the Board, shall be elected by the General Membership.
- The non-Executive members of the Board shall serve for three years and may be reelected for other terms, provided no two terms are consecutive.
- Members of the Board shall attend the meetings and participate in the business of the Board, serve on subcommittees as may be established, and take on special assignments for the Board.
- The Board may hold special meetings at the instance of the Chair or the President upon giving fifteen days’ notice to every Director. Such notice may be given by mail, email, by telephone or fax, and shall state time, place and purpose of the meeting.
- Special meetings of the Board shall be called by the Chair at any time upon written request of at least four members of the board.
- The Board may also conduct its deliberations through a listserv or e-group established for the purpose.
- A quorum of a meeting of the Board shall be formed when three non-Executive members and two Executive members are present. Decisions shall be made by a simple majority of the votes cast at any meeting, by regular mail or by email. In case of a tie vote, the Chair casts the deciding vote.
- The Board shall approve reports of officers, representatives, delegates, committees, and agents. At the direction of the Board, these reports may be presented in full or in brief form at the Annual Business Meetings.
- The Board shall act upon the budget provided by the Financial Secretary. A budget shall be submitted by the Board at the annual Business Meeting for approval.
- The Board shall appoint the Editor.
Section III: Removal From Office
Any member of the Board who misses three consecutive meetings of the Board may be subject to removal for non-attendance. Written notification of this possibility will be provided after the second consecutive missed meeting with dismissal action approved by two-thirds of the votes of the Board during the third consecutive missed meeting. If the dismissed Director is an Executive member of the Board, he/she must also vacate his/her executive office. The vacancy created by the dismissal of a Director shall be filled immediately in accordance with Article 5, Section IV and Article 7 of this Constitution. Members of the Board, including all officers, may also be removed from office by a majority vote of the general membership, voting in the Annual Business Meeting or by mail in a referendum, initiated by at least ten members in good standing. A Member of the Board may resign at any time.
The Executive officers shall be elected
- for a two-year term at the Annual Business Meeting.
- by mail to complete the term of the vacating officer in the case of vacancy arising before the next election.
Section V: Editor
The Editor shall
- be responsible for the Association’s journal under the direction of the Board, and subject to the provisions of this Constitution, may make minor adjustments in basic contracts relating to publications, and, subject to the approval of the Board, may enter into agreements with individuals and institutions for financing publications.
- present to the Financial Secretary all bills relating to publications and distribution of publications.
- Subject to review by the Board, appoint Associate and Assistant Editors.
- The Associate and Assistant Editors shall serve concurrently with and under the direction of the Editor, to whom they shall be responsible.
- The Editor shall be appointed by the Board for a term of three years, and may be reappointed for up to three terms subject to satisfactory performance as determined by the Board or by a simple majority of the general membership.
- The editor may, subject to authorization and budgetary provisions by the Board, employ clerical and editorial assistance.
The Board may appoint any Member or Members of the Association to serve in any advisory capacity in the Association toward the implementation of the objectives of the Association.
Article 6: Duties and Powers of Executive Officers
Section I. Powers of the Executive Committee
The Executive Committee will be entitled to exercise the following additional powers:
- Control over all papers, reports and communications submitted to the Association, direct the publication of such papers, reports and communications, make decisions with respect to discussions arising from the above and from committee meetings and direct the expenditure of funds providing that all this accords with the provisions of the Constitution.
- Arrange affiliations or relationships with other appropriate bodies until the next Annual Business Meeting when members may decide to renew, confirm or annul such arrangements.
- Bring its own suggestions for amending the Association’s Constitution and Bylaws to the attention of the members at an Annual Business Meeting.
- Direct and organize meetings and conferences in its own right (whether of the full membership or of one or more or more specialized sections of the Association) or encourage and facilitate ordinary Association members and special subcommittees, specifically established for this purpose, to do so on behalf of the Association as a whole, including conferences and meetings that may be held abroad.
- Create any committee which it believes is necessary to fulfill the aims of the Association. Moreover, it may set up such a committee under whatever terms of reference it may deem fit, laying down the rules for regulating its proceedings.. The Executive Committee may make the reports of such committees available to the general membership, and any Member of the Association may request to see them.
- Create a specialized component branch of the Association which it believes will assist or further the aims of the Association.
- May fill any vacant positions or offices by drawing on the Association’s membership should these remain unfilled following the Annual Business Meeting or should they become vacant and there are no volunteers to contest an election.
Section II: President
- The President shall be the presiding officer of the Association. The President shall exercise all the duties and responsibilities commonly associated with this office, except as otherwise specified in this Constitution.
- The President shall appoint representatives of the Association to other Associations, agencies, or councils or select such representatives from slates submitted by other associations, agencies, or councils.
- Acting on the advice and with consent of the Board, the President shall appoint all necessary Committees and define their duties.
The President and the Secretary shall sign all written contracts.
- In the event the President is unable to fulfill the duties of the office, these duties shall be assumed by the Vice President until an election is organized according to Article 5, Section IV and Article 7 of this Constitution. In the event the Vice President is unable to assume the duties of the President, the Board shall appoint any other Director to assume the office of President and shall make appropriate and necessary adjustments to provide a smooth succession of the offices of President and Vice President until an election is organized according to Article 5, Section IV of this Constitution.
Section III: Secretary
The Secretary shall
- Ensure the proper functioning and coordination of all the committee’s activities and functionaries.
- Act as Secretary to the Board
- Ensure the keeping of accurate records of the Association.
- Render an Annual Report to the Board which upon approval shall be presented at the annual Business Meeting and included in the Minutes of the meeting; and may, subject to authorization and budgetary provisions by the Board employ clerical assistance.
- Have custody of the books and records of the Association as the Board may provide.
- Manage the correspondence of the Association.
- Compile the minutes of the Annual Business Meetings.
- Ensure that the membership and mailing list for the distribution of the publications of the Associations is maintained
- Shall provide the Secretary and the Editor with an up-to-date list of all members.
Section IV: Financial Secretary
The Financial Secretary shall
- Be responsible for the administration of the finances of the Association.
- Subject to budgetary and regulations approved by the Board shall be the Association’s fiscal agent in dealing with other persons or organizations which may be employed on behalf of the Association by the Board to handle the funds of the Association.
- Maintain the NSA’s checking and savings account in a bank or savings institution approved by the Board.
- Be responsible for the maintenance of proper and adequate financial records which at all times shall be open to inspection by the Board.
- Submit a budget for the ensuing year and shall render an annual report which when approved by the Board shall be presented at the Annual Business Meeting for approval by the majority of the membership present.
- Receive the proceeds for the surplus copies of publications owned by the Association.
- Store surplus Association publications and arrange for their sale.
- Ensure that he proceeds from such sales are kept in the Association’s accounts.
- Act as a co-signatory with the President to all withdrawals from the Association’s bank accounts.
- Ensure that all financial withdrawals accord with the Constitution and bylaws of the Association and the laws and financial regulations of the United States.
Article 7: Elections
Section I: Ad hoc Committee of Elections
The Board shall appoint an ad hoc committee of three non-Board Members of the Association in good standing to conduct the election during the Annual Business Meeting in which election is due.
Section 2: Eligibility and Conduct of Election
Each member in good standing shall be entitled to vote for one candidate for each office. Voting shall take place at the Annual Business Meeting by ballot or by e-mail in the case of an emergency election. The results of the elections shall be announced by the Election Committee at the same Annual Business Meeting in which the elections are held. The Candidate for an office who received the highest number of votes shall be declared elected to that office. In the event of a tie vote, the Elections Committee shall hold a run-off election at the same Annual Business Meeting.
Article 8: Meetings
The Association shall hold an Annual Business Meeting at the Venue of the ASA. A quorum for elections and the transaction of business at any meeting of the Association shall consist of ten percent of members or twelve members, whichever is smaller.
The Executive shall give due notice of exact place, date and time of the next Annual Business Meeting at least four weeks before the Annual Business Meeting.
Subject to the approval of the Board, the Executive may organize scholarly meetings at which papers and reports of scientific interest are presented and symposia and discussions held, and the Board shall determine the time and place of these meetings.
All resolutions adopted by the Association must fall within the scope of the objectives of the Nigeria Studies Association as stated in Article 2 of the Constitution; those outside the scope of these objectives are to be ruled out of order.
Article 9: Amendments
This Constitution or any part thereof may be amended by a two-thirds of the full membership.